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Vendor Application - Main Street 5K Run



The inaugural Stouffville Main Street 5K Run benefiting Markham Stouffville Hospital Foundation, takes place on Sunday June 18, 2023. This will be an annual family run/walk event held to benefit the Markham Stouffville Hospital Foundation. The event kicks off in Memorial Park starting at 7:30 a.m, with the run starting at 8:30 a.m. There will be music and fun activities to get runners warmed up and more.

We are now accepting applications for local businesses, community groups, charities, etc., to participate as a vendor in the Runners’ Village.

Please review the vendor Frequently Asked Questions, then complete the required fields. 

Frequently Asked Questions

How much does it cost to be a vendor?       
$150 base cost. Base cost and all other costs listed include HST.

How much space will I be given?             
You will be given a 10’ x 10’ area on grass. This is an outdoor event.

Do I bring my own tent?                            
Yes, all vendors are to bring their own tent, chairs, tables, hanging walls and anything else required for their display. 6’ tables can be rented for $22.60 per table. Tables will be available for rent on a first come first serve basis as table stock is limited.

Do I need insurance?   
Yes, all vendors need to provide proof of insurance. For certain vendors, insurance may be purchased through the Town. The cost is $29.70 for vendors without any food/beverage, and $57.02 for vendors with food/beverage. Should you provide your own insurance, the COI (Copy of Insurance) must list “The Corporation of the Town of Whitchurch-Stouffville” as an additional insured. More information on insurance will be included in your contract.

What time does set-up begin?                      
Set-up begins at 6:30 a.m., with the Runners Village opening at 7:30 a.m.

What time does the event conclude?            
The Runners Village closes at 11:30 a.m. Tear-down takes place from 11:30 a.m. to 12:30 p.m.

Will I have access to power?                          
No power is provided to vendors. 

What if it rains?                                             
This event takes place rain or shine so vendors are asked to be prepared for whatever weather conditions they may encounter. Refunds will not be issued due to rain.

Am I allowed to provide a giveaway?            

How will I know if I am accepted?                 
All applications will be reviewed by the Town. Upon acceptance, you will receive a contract. The contract must be signed and returned, at which time vendor payment will be processed. All paperwork and payment must be provided to secure your spot.

How many runners/walkers will there be?
We are aiming for 1000 runners for this inaugural run.

Applicant Information

Personal information requested on this form is collected under the authority of section 11 of the  Municipal Freedom of Information and Protection of Privacy Act, R.S.O. 1990, c. M.56 (Ontario)., as amended. The personal information you have provided will be used to determine eligibility as a vendor for the Stouffville 5k Run.  Questions about this collection should be directed to the Executive Assistant to the Mayor and Councillors, 111 Sandiford Drive, Stouffville, Ontario L4A 0Z8.

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