How much does it cost to be a vendor?
$150 base cost. Base cost and all other costs listed include HST.
How much space will I be given?
You will be given a 10’ x 10’ area on grass. This is an outdoor event.
Do I bring my own tent?
Yes, all vendors are to bring their own tent, chairs, tables, hanging walls and anything else required for their display. 6’ tables can be rented for $22.60 per table. Tables will be available for rent on a first come first serve basis as table stock is limited.
Do I need insurance?
Yes, all vendors need to provide proof of insurance. For certain vendors, insurance may be purchased through the Town. The cost is $29.70 for vendors without any food/beverage, and $57.02 for vendors with food/beverage. Should you provide your own insurance, the COI (Copy of Insurance) must list “The Corporation of the Town of Whitchurch-Stouffville” as an additional insured. More information on insurance will be included in your contract.
What time does set-up begin?
Set-up begins at 6:30 a.m., with the Runners Village opening at 7:30 a.m.
What time does the event conclude?
The Runners Village closes at 11:30 a.m. Tear-down takes place from 11:30 a.m. to 12:30 p.m.
Will I have access to power?
No power is provided to vendors.
What if it rains?
This event takes place rain or shine so vendors are asked to be prepared for whatever weather conditions they may encounter. Refunds will not be issued due to rain.
Am I allowed to provide a giveaway?
Yes.
How will I know if I am accepted?
All applications will be reviewed by the Town. Upon acceptance, you will receive a contract. The contract must be signed and returned, at which time vendor payment will be processed. All paperwork and payment must be provided to secure your spot.
How many runners/walkers will there be?
We are aiming for 1000 runners for this inaugural run.
